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Vendor Registration - 2024 Winter Conference

Most vendors load in on Wednesday morning-lunch. Vendor social kicks off the vendor hall on Wednesday night.

You are allowed up to four attendees with the vendor registration fee.

See the question after the item selection page to enter additional name badge requests.

You are allowed two banquet
 tickets per registration. If you require additional banquet tickets, they much be purchased.

Vendor Registration

1 table in the Vendor Room
1 Display spot in the parking area (if desired)
1 Wi-Fi access
4 Conference Personnel Registrations (additional attendees allowed for a fee)
1 player for Golf tournament 
2 Banquet Tickets

Vendors also need to register for golf and contact Justin Brines at jbrines@ncaemsa.org for a discount code.


When:
Wednesday, March 6, 2024 to Thursday, March 7, 2024
Where:
Hotel Ballest, Wilmington NC
Hotel Ballast
301 North Water Street
Wilmington, NC  28401

910-763-5900
Additional Info:
Event Contact(s):
Justin Brines
704-918-5533 (p)
Category:
Winter Conference
Registration is required before Wednesday, February 28, 2024 at 11:59 AM
Payment in Full In Advance Or At Event
Please remember that name badges are required for entry to all sessions, breaks, vendor area, and banquet. OEMS CE will only be awarded by scanning name badges.
Cancellation Policy:
Transfers/Refunds/Cancellations

If you cannot attend the Pre-Conference or Symposium, you may transfer your registration to another attendee, transfer to the next scheduled conference or request a refund based upon the following conditions.

Membership fees will not be refunded.

Transfers to the next scheduled conference: No Penalty Fee; only one Transfer permitted.

Transfers substituting another attendee must be made prior to conference; transfer on site will result in a 10% of registration cost penalty fee.

Requests to transfer payment to the next scheduled conference must be sent in writing via e-mail to the conference registrar (jbrines@ncaemsa.org) by the first day of the conference. Telephone requests will not be honored.

Refunds for cancellations received 30 days prior to the first day of a conference will receive a full refund.

Refunds for cancellations less than 30 days, but more than 10 days prior the conference will receive a 50% refund.

There will be no refunds for cancellations 10 days or less prior to a conference.

All transfers/refunds/cancellations must be done online by the dates specified.

NCAEMSA is not responsible for problems beyond our control such as weather conditions, prepaid parking, prepaid tours, etc. No refunds will be given in these situations.

The final decision on transfers/refunds/cancellations rests with the NCAEMSA Executive Board.
Activities/Items    (Click the down-arrow to the left of the activity/item to view the details)
Winter Leadership Symposium - Vendor Registration
Vendor Setup
Additional Attendee Registrations (four attendees included with registration)
Extra Table (paying for two vendor booths)
Electricity
Preconference Sponsorship - Morning Break (3/5/2024)
Preconference Sponsorship - Afternoon Break (3/5/2024)
Preconference Sponsorship - Morning Break (3/6/2024)
Preconference Sponsorship - Afternoon Break (3/6/2024)
Sponsorship - Golf Tournament (3/6/2023)
Conference Sponsorship - Morning Break (3/7/2023)
Conference Sponsorship - Afternoon Break (3/7/2023)
Sponsorship - Banquet (3/7/2023)
Additional Banquet Guest(s) - 2 included with registration